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📜 Terms of Service – HG Aucamp Prokureur | Attorney Effective Date: 2025/4/01 Version: 1.0 These Terms of Service govern your use of the HG Aucamp Prokureur Client Portal, hosted via Invoice Ninja, and form a legally binding agreement between you ("the Client") and HG Aucamp Prokureur ("the Firm"). 1. Use of the Portal The client portal provides secure access to invoices, account balances, and legal-related communication. By accessing the portal, you confirm that you are authorised to act on behalf of the client listed on your account and that the information provided is accurate. 2. Confidentiality & Security All information shared via the portal is treated as confidential and subject to legal professional privilege. You are responsible for safeguarding your login credentials and should notify us immediately if unauthorised access is suspected. 3. Invoices & Payments All invoices issued through the portal are valid and enforceable as legal billing statements. Payment terms and due dates are specified per invoice. Late payments may incur interest or fees as stipulated in your engagement letter or agreement. 4. Data Protection & Privacy Your information is processed in accordance with South African law, including the Protection of Personal Information Act (POPIA). We implement appropriate safeguards to protect client data and portal access. 5. Service Availability We strive to ensure the portal is available at all times. However, we do not guarantee uninterrupted access. Downtime for maintenance or technical issues may occur without prior notice. 6. Limitation of Liability HG Aucamp Prokureur shall not be liable for any indirect or consequential loss arising from your use of the portal, including loss of data, billing delays, or miscommunications caused by user error or system outages. 7. Acceptable Use You agree not to use the portal to: Upload malicious files or s Impersonate any person or entity Violate confidentiality agreements or legal orders Disrupt the platform’s functionality 8. Amendments We may update these terms from time to time. You will be notified via email or on the portal. Continued use after changes implies acceptance of the revised terms. 9. Contact For questions or concerns regarding these terms or portal access, contact: HG Aucamp Prokureur 📧 admin@hgaucamp.co.za 🌐 https://hgaucamp.co.za

🔐 Privacy Policy – HG Aucamp Prokureur | Client Portal Effective Date: [Insert Date] Version: 1.0 HG Aucamp Prokureur ("we", "our", or "the Firm") respects your right to privacy and is committed to protecting the personal information you share with us via our client portal, powered by Invoice Ninja. This policy outlines how we collect, use, and protect your data in compliance with South African law, including the Protection of Personal Information Act (POPIA). 1. What Information We Collect When you use the client portal, we may collect and store the following information: Full name and contact details Billing and payment history Identity numbers and legal references Case-related information voluntarily provided IP address and technical access data 2. How We Use Your Information We use your information solely to: Manage client billing and legal administration Communicate invoices, payment reminders, and statements Maintain accurate records in terms of legal obligations Enhance the security and functionality of our portal 3. Legal Basis for Processing All personal information is processed: With your explicit consent For the execution of a legal contract To comply with legal and regulatory duties Where justified by legitimate interest (e.g., fraud prevention) 4. Data Storage & Protection Your data is stored securely via the Invoice Ninja platform and is protected using appropriate encryption and access controls. Only authorised personnel at HG Aucamp Prokureur may access your information, and only as required to deliver services. 5. Confidentiality As a legal practice, we uphold strict attorney-client confidentiality. Any personal or legal information shared through the portal is treated as private and is never disclosed without your consent or a legal obligation. 6. Third-Party Access We do not sell, rent, or share your personal data with third parties unless: Required by law (e.g., court orders, compliance audits) Necessary for billing services (e.g., payment processors) With your written consent 7. Your Rights Under POPIA You may request to: Access or review the personal information we hold about you Correct or update your details Withdraw consent for specific processing activities Lodge a complaint with the Information Regulator 8. Data Retention We retain your personal and billing information for the duration of your engagement with the Firm and for a reasonable period thereafter, in line with legal and professional recordkeeping requirements. 9. Cookies and Tracking We may collect anonymised usage data via browser cookies to improve portal performance and security. You can manage these settings in your browser. 10. Contact Information For privacy questions or requests, contact: HG Aucamp Prokureur 📧 admin@hgaucamp.co.za 🌐 https://hgaucamp.co.za